Tuesday, August 25, 2009

Outlook Hyperlinks

Issue: You want to add a link in Outlook to external information.


My experience is that links in Outlook are not activated until you send the message so do not be surprised if the link does not seem to work at the start.

Here is a link to how to do this and the some text from the link below:
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When you type one of the following Internet protocols in the body of a message, Microsoft Outlook creates a hyperlink from the text. If recipients of the message have Internet browsers that support the protocol, they can click the hyperlink to quickly go to the destination

If the Internet address includes spaces, or Chinese, Japanese, or Korean characters, you must enclose the entire address in angle brackets (< >). For example, .

http:// Hypertext Transfer Protocol (HTTP). The protocol most commonly used for Web pages.

https:// Hypertext Transfer Protocol, Secure. Designed to provide secure communications using HTTP on the Internet.

file:// Used to open a file on an intranet

ftp:// Used to transfer files over the internet

mailto: Used to send messages to an e-mail address. When the recipient clicks this hyperlink, a new message opens with the mailto e-mail address filled in.

gopher:// A protocol making use of the gopher utility, which finds information and presents it in the form of menus, submenus, and files that can be downloaded and displayed.

news: Used to open an Internet news group

nntp:// Network News Transfer Protocol. Used to retrieve and post specific Usenet news articles on the Internet.

telnet:// Protocol that enables a user to log on from a remote computer and enter commands as if they were using a terminal directly attached to the computer.

Outlook: or Outlook:// A protocol used to open an Outlook folder or an item. Items include e-mail messages, appointments, contacts, tasks, journal entries, notes, posted items, and documents.) or file in Outlook. This protocol is supported only in Outlook.

To add a hyperlink to a location in Outlook, or to an Outlook item, use the following in the text of your message:

Inbox Outlook:Inbox
Contacts Outlook:Contacts
Any folder in your mailbox Outlook:foldername\subfolder
Calendar Outlook:Calendar
A message in your Inbox
A contact in your Contact s folder

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